Outlook 2007 Question

Hi...

Quick question here...

I am leaving a job and (possibly) moving to another. All my mails from the old job were accessed on Outlook. Now that I am no longer with that company, I will be deleting the mails. My question is how do I save the mails - who knows when and where I may need them! What options should I do to save these old mails?

Thanks

 

Company emails are property of the company....

If they are allowing you to take some emails (for whatever reason), I'd simply setup (if I could) a google imap account and move (or copy) the emails from the company account to the google account.

Done deal....

If I could not setup the google imap, then I'd more than likely forward all the emails by selecting the emails I wanted to send and then hitting forward.... all the emails will be bunched together in one email and you can open like attachments... or you can drag the attachments out of the email into their own folders (if using outlook 2007 at home as well)....

It all depends really... so many different ways to go about this, you are not really providing enough info... or maybe this post will help you clear up some things in a repost... or maybe help and you won't need to repost....

 

Well...the former company's emails reside on my personal machine AND on the company server. I have no idea what they do with the server-based mails.

Actually, what I really want to do is to get rid of the mails from my Outlook. But I have this horror of deleting stuff, so I wanted to put them away someplace. I think your idea of forwarding them to another account is good and I will try it.

Now, the next question is how do I get rid of the mails from Outlook. Simply deleting them does not work does it?

What other information should I provide?

Thanks

 

If you delete them from outlook 2007, they are gone (for the most part)... depends on your definition of "gone."

Nothing on a computer (especially a company server) is really gone. More than likely there are backups on top of backups.

Really depends on what you are expecting.... If you want to get rid of the emails in your outlook, yes, just delete them. That won't delete them from everyplace, but you won't have to look at them anymore....

 

Hi...

Is there any way to ensure that those outlook-based mails are completely gone...meaning they dont take up HDD space?

What the company does with the mails on their server is not my concern or business really.

Thanks

Edit: What I did was to move the mails from Outlook to OneNote. This works quite well as I had a folder for the company anyways...so it went into that...now to remove the mails all together!

 

If you delete them and empty the trash can then they'll be gone, ie they won't be using HDD space.

 

I don't know if deleting them removes them from your hd... I think it does.... I don't care about that... I have lots of hd space. lol.... emails are the last of my concerns....

 

You could copy the .pst file and transfer it to another computer.

 

When you delete in outlook 2007 nothing goes to the trash can on the desktop.... is there another trash can you are talking about?

 

I think he is referring to the 'Deleted' folder in Outlook. Though I dont think emptying that folder gets rid of the mails from the HDD.

 

if you want to take the emails with you, just go file/ import export/ export to a file/ select pst file/ then you can select which folder you want to export like your inbox, or your your contacts or your calander ext. then just select where you want to save it ie the desktop, then all you do is take that file with you when you leave.

to get the emails back into your new computer go file/ import export/ import from another file or computer/ select pst/ select the file you saved earlier, and all your emails will go into your new outlook.

when i delete my emails i just delete them from outlook, then delete them from the the deleted items folder. works fine for me.

 

I'd copy the emails, and ZIP/RAR then with password access. You really shouldn't do it, but if you must (just in case the company ever contacts you or something) make sure you take a few precautions to protect their data. Because you will be held accountable if something ever happens.

 

Thanks, I did mean the 'Deleted' folder. I actually check the file (directory) size before and after I emptied the 'Deleted' folder, and the size actually decreased.

 

You should use the import and export option under Outlook 2007 to export all your settings and mail. To delete them, first go under Tools /Account Settings. Look under the Data Files tab. Make a note of the name of the data file for you account and where it is. Also make a note of the Archive folder's data file name. You'll have to close Outlook to copy or delete that data file. And there you go.